Planning

Here are our recommendations for seating.

Seating Guidelines

Tent Size	Square Footage	Chairs Only	Seating with 8’ Banquet Tables	Seating with 60” Round Tables
10 x 10	100	15	1 = 8	1 = 8
15 x 15	300	35	2 = 16	2 = 16
20 x 20	400	66	6 = 48	4 = 32
20 x 30	600	100	8 = 64	6 = 48
20 x 40	800	133	12 = 96	8 = 64
20 x 60	1200	200	18 = 144	12 = 96
30 x 30	900	150	12 = 96	9 = 72
30 x 45	1350	225	18 = 144	13 = 104
30 x 60	1800	300	24 = 192	18 = 144
30 x 75	2250	375	30 = 240	21 = 168
30 x 90	2700	450	36 = 288	27 = 216
40 x 40	1600	266	20 = 160	16 = 128
40 x 60	2400	400	32 = 256	24 = 192
40 x 80	3200	533	40 = 320	32 = 256
40 x 100	4000	666	52 = 416	40 = 320
40 x 120	4800	800	60 = 480	48 = 384
40 x 140	5600	933	72 = 576	56 = 448
40 x 160	6400	1066	80 = 640	64 = 512
40 x 180	7200	1200	96 = 768	72 = 576
40 x 200	8000	1350	105 = 840	80 = 640

Additional Allowances

Dance Area: 4 –5 sq. feet per person

Beverage/Bar Area: 100 square feet

Buffet area per 8’ table: 100 square feet

Cocktail Parties: All Standing—6-10 square feet per person

Cocktail Parties: Some Seated—8 square feet per person

Theater Seating (Chairs in a row): 6 square feet per person—not including aisles

Tables and Chairs Layouts

Here is a gallery that shows some of our most popular and common table and chair setups for underneath your tent. Take a look to get a better idea of what you need and to help plan your next event!

Top 10 Event Planning Tips for a Successful Outdoor Event

Planning an outdoor event can be exciting, but the right preparation makes all the difference. At Metro Tent Rental Inc., we have helped customers host successful weddings, graduation parties, corporate events, and backyard celebrations for over 40 years. Here are our top 10 event planning tips to help make your event organized, comfortable, and stress-free.

1. Reserve Your Tent Early

Tent rentals book quickly during peak seasons such as summer weekends and graduation season. Reserving your tent and equipment early ensures you get the size and style you need.

2. Choose the Right Size Tent

One of the most common mistakes in event planning is choosing a tent that is too small. Consider guest count, tables, chairs, buffet areas, dance floors, and walkways when selecting your tent size.

3. Plan Your Seating Layout

Using standard 8-foot banquet tables with 4 chairs on each side allows comfortable seating and proper spacing. Planning your layout ahead of time ensures your guests have plenty of room.

4. Always Have a Weather Backup Plan

Outdoor events are beautiful, but weather can change quickly. A tent protects guests from rain and sun and helps keep the event running smoothly.

5. Consider Ground Surface and Space

Your setup area should be level and clear of obstacles. Grass is ideal for tent installation, but we can help determine the best placement depending on your space.

6. Think About Guest Comfort

Providing enough seating, shade, and space for guests to move comfortably will make your event more enjoyable for everyone.

7. Plan for Food and Serving Areas

Buffet tables, drink stations, and dessert tables need space. Planning these areas in advance prevents crowding and keeps lines moving smoothly.

8. Allow Time for Setup and Takedown

Professional tent setup takes time to ensure safety and proper installation. Planning ahead allows everything to be installed and ready well before your event begins.

9. Work With Experienced Rental Professionals

An experienced rental company can help you determine tent sizes, seating layouts, and equipment needs based on your guest count and event type.

10. Keep It Simple and Enjoy the Event

The most successful events focus on bringing people together. With the right planning and reliable equipment, you can relax and enjoy the celebration.